Product Overview
The Bates Numbering Generator is a specialized tool designed to generate sequential Bates numbers in bulk for legal documents, discovery materials, and compliance files. This tool ensures consistency and traceability by creating structured sequences that can be exported directly to CSV format for seamless integration into your existing workflows.
Key Features
⚡
Bulk Generation
Generate thousands of Bates numbers instantly with a single operation
🎨
Custom Formatting
Full control over prefixes, suffixes, and numeric padding
📊
CSV Export
Direct export to CSV format for easy import into document management systems
🔄
Sequential Continuity
Start from any number to continue previous batches seamlessly
Field Documentation
🔤
Bates PrefixRequired
Text Input
Define a custom prefix that will appear at the beginning of each Bates number. This prefix can contain any combination of letters, numbers, and special characters to help categorize or identify your document set.
| Accepts |
Letters, numbers, special characters (-, _, etc.) |
| Max Length |
Unlimited (recommended: 10 characters or less) |
| Common Uses |
Case identifiers, client codes, document categories |
Example Usage
Input: BEG-
Output: BEG-000001, BEG-000002, BEG-000003
🔢
Padding LengthRequired
Numeric Input
Set the total number of digits for the numeric portion of each Bates number. The generator automatically adds leading zeros to maintain consistent formatting throughout your numbering sequence.
| Accepts |
Positive integers (1-20) |
| Default |
6 digits |
| Recommended |
6-8 digits for most use cases |
Example Usage
Padding:
6, Number:
123
Result:
000123
Padding: 8, Number: 5
Result: 00000005
🟢
Start NumberRequired
Numeric Input
Specify the initial number from which the Bates numbering sequence should begin. This feature is particularly useful when continuing numbering from a previous batch or when specific starting numbers are required for organizational purposes.
| Accepts |
Positive integers (0 or greater) |
| Default |
1 |
| Use Case |
Continue from previous batches, custom starting points |
Example Usage
Start:
1, Padding:
6
Generates:
000001,
000002,
000003…
Start: 500, Padding: 6
Generates: 000500, 000501, 000502…
🔤
Bates SuffixOptional
Text Input
Add an optional suffix that will appear at the end of each Bates number. Suffixes provide additional categorization capabilities and can help differentiate between document types, versions, or processing stages.
| Accepts |
Letters, numbers, special characters |
| Max Length |
Unlimited (recommended: 5 characters or less) |
| Common Uses |
Version indicators, document type codes, confidentiality markers |
Example Usage
Suffix:
-A
Output:
000001-A,
000002-A,
000003-A
Suffix: _CONF
Output: 000001_CONF, 000002_CONF
📋
Total RecordsRequired
Numeric Input
Define the exact quantity of Bates numbers to be generated. The system will create a sequential series starting from your specified start number and continuing for the total number of records indicated.
| Accepts |
Positive integers (1 or greater) |
| Recommended |
Match to document count for efficiency |
| Processing |
Instant generation for up to 1,000,000 records |
Example Usage
Total:
100, Start:
1
Generates:
000001 through
000100
Total: 50, Start: 200
Generates: 000200 through 000249
⚙️ How to Use This Tool
-
1
Configure Your Parameters: Fill in all required fields (Bates Prefix, Padding Length, Start Number, Total Records) and optionally add a suffix if needed for your document categorization.
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2
Click Generate Bates: Once all parameters are set according to your requirements, click the “Generate Bates” button to initiate the numbering sequence creation process.
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3
Select Output Location: When prompted, choose your desired file path and specify a filename for the CSV export. The file will be saved with a .csv extension automatically.
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4
Retrieve Your File: The generator will instantly create and save your CSV file containing all generated Bates numbers, ready for immediate use in your document management system or legal workflow.
Product Benefits
✓
Time Efficiency: Generate thousands of numbers in seconds versus hours of manual entry
✓
Error Prevention: Eliminate human error in sequential numbering
✓
Format Consistency: Ensure uniform formatting across entire document sets
✓
Workflow Integration: CSV format compatible with most document management systems
✓
Batch Continuity: Easily continue numbering from previous document batches
✓
Professional Output: Court-ready Bates numbering that meets legal standards
ℹ️ Technical Note
The Bates Numbering Generator creates CSV files that are compatible with Microsoft Excel, Google Sheets, and most legal document management platforms including Relativity, Everlaw, and other major eDiscovery tools.
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