Product Overview

Effortlessly extract metadata from RSMF (Relativity Short Message Format) files using our intuitive RSMF Metadata Extractor. Designed for eDiscovery teams and legal professionals, this tool provides a streamlined way to analyze communication records, identify patterns, and improve case strategy through automated metadata extraction at scale.

Key Features

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Bulk Processing

Extract structured metadata from RSMF files at scale with batch processing capabilities

🎯

Custom Field Selection

Interactive GUI for selecting specific metadata fields you need to extract

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DAT File Output

Clean DAT files ready for import into Relativity or other review platforms

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Chat Communication Focus

Accelerate review of chat-based communication in eDiscovery workflows

Field Documentation

📂

DAT File InputRequired

File Input

Start by providing a valid DAT export file as input. This file should contain the full native path of each RSMF file you want to process. Be sure the DAT file aligns with your export format and includes all necessary columns.

File Format	DAT (delimited text file)
Encoding	Choose correct encoding (e.g., UTF-8, ANSI) for accurate data parsing
Requirements	Must include full native path for each RSMF file

Configuration Options

Encoding: Choose the correct encoding (e.g., UTF-8, ANSI) for your DAT file to ensure accurate data parsing
Custom Options: Set any additional parameters based on the structure of your DAT file

🆔

Unique Identifier ColumnRequired

Column Selection

Select the column from your DAT file that represents the unique identifier for each communication record. This ensures each metadata entry remains distinct and traceable throughout the extraction process.

Purpose	Ensures distinct identification for each communication record
Common Fields	Document ID, Control Number, Unique Record ID
Validation	Must be unique for each record in the DAT file

Important Note

This identifier links the extracted metadata back to the original communication record, maintaining data integrity throughout your eDiscovery workflow.

📁

Native File Path ColumnRequired

Column Selection

Choose the column that contains the RSMF file path. This tells the extractor where to locate each RSMF file for metadata processing. The path must be valid and accessible from the system running the extraction.

Path Type	Full file path to RSMF files (absolute or relative)
File Extension	.rsmf (Relativity Short Message Format)
Accessibility	Files must be readable and accessible from processing location

Example Path Formats

Windows: C:\Data\RSMF\file001.rsmf
Network: \\server\share\exports\file001.rsmf

📌

Output LocationRequired

Directory Path

Specify the directory where you want the output DAT file to be saved. This file will include the selected metadata fields extracted from each RSMF file, formatted for easy import into your review platform.

Output Format	DAT file with extracted metadata fields
Permissions	Directory must be write-accessible
Storage	Ensure sufficient disk space for output file

⚠️ Important

Ensure the output location has sufficient space and is write-accessible. The tool will generate a new DAT file populated with the extracted metadata.

💬 Examples of Extracted Metadata

The RSMF Metadata Extractor can extract various metadata fields from your communication files. Common metadata fields include:

👥 Participants
All parties involved in the conversation

🕐 Timestamps
Date and time of messages

💬 Message Count
Total number of messages in thread

🆔 Conversation ID
Unique identifier for each conversation

📎 Attachments
Files shared in the conversation

📱 Chat Direction & Platform
Communication channel and direction

⚙️ How to Use This Tool

1
Prepare Your DAT File: Ensure your DAT file contains the full native path for each RSMF file and includes a unique identifier column.
2
Configure Settings: Select the unique identifier column, native file path column, and set the correct encoding for your DAT file.
3
Choose Metadata Fields: Use the interactive GUI to select which metadata fields you want to extract from the RSMF files.
4
Set Output Location: Specify where the output DAT file should be saved, ensuring the location is write-accessible with sufficient storage space.
5
Review Results: After extraction completes, review the output DAT file and verify the extracted metadata matches your selected fields.

✅ After Extraction

Once the metadata extraction is complete, follow these steps to verify and utilize your data:

Review the output DAT file
Open the generated DAT file to verify data structure and completeness

Click “Next” to view progress and results
Review processing status for each RSMF file that was processed

Confirm data matches your selected fields
Verify that all requested metadata fields were successfully extracted

🔍 Why Use the RSMF Metadata Extractor?

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Bulk Processing: Extract structured metadata from RSMF files at scale with automated batch processing

✓

Custom Field Selection: Interactive GUI for selecting specific metadata fields you need

✓

Review-Ready Output: Clean DAT files ready for immediate import into Relativity or other platforms

✓

Accelerated Review: Streamline chat-based communication review in eDiscovery workflows

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Time Efficiency: Eliminate manual metadata extraction with automated processing

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Pattern Identification: Better analyze communication patterns and relationships in your cases

🔗 Helpful Links

ℹ️ Technical Compatibility

The RSMF Metadata Extractor is designed to work seamlessly with Relativity and other major eDiscovery platforms. Output DAT files follow industry-standard formatting for easy integration into your existing review workflows.

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